The K2 integration allows integration for Compensation, Immigration, Move Management, and Destination Services.
How do I connect K2 to Workia?
Click on your Profile icon on the top right corner to open the drop-down menu, hover on Settings and click Connections.
On the Connections screen, look for K2 and click Connect.
Once you have opened the connection settings screen, you will be prompted to input the Supplier Connection Key. Click Connect to proceed with the connection!
💡Note: This connection needs a key. If you do not have one, you can contact [email protected] to request one.
Initiating a K2 service
Once the connection is successfully established, you can initiate K2 services directly from your case record.
When initiating a specific service, key details such as employee information, passport data, case specifics, and, if applicable, spouse and dependent details, are mapped and sent to K2.
Below is a list of available fields. Mandatory fields are marked with an asterisk (*) and must be completed for the service to work.
Employee
Employee
First Name*
Last Name*
Employee Number
Gender
Email*
Primary Citizenship
Employee Passport
Employee Passport
Country
Number
Expiration Date
Case
Case
Start Date
End Date
Origin Country*
Origin City
Policy
Destination Country*
Destination City
Job Title
Owner
Type
Spouse
Spouse
First Name
Last Name
Date of Birth
Gender
Spouse Passport
Spouse Passport
Country
Number
Expiration Date
Dependent
Dependent
First Name
Last Name
Date of Birth
Gender
Documents
Documents
Case Documents
Service Documents
Passport Documents
Dependent Documents
HRIS Integration Updates to Cases
Employee-level fields
Employee-level fields
These live on the employee record itself, not on any individual case
First Name, Middle Name, Last Name
Gender
Marital Status
Employee Number
Date of Birth
Employee Address (Country)
Phone Number
Email
Annual Base Salary, Base Pay Effective Date, Base Pay Currency
Hire Date
Employee Status
Termination Date
💡Note: When HRIS updates one of these, it updates the employee record directly, so the change shows up on all of that employee's cases, regardless of case status.
Case-level fields
Case-level fields
These are tied to the specific case, not the employee as a whole:
Home Legal Entity, Host Legal Entity
Home Cost Center, Host Cost Center
Bonus Amount, Bonus Currency
Job Grade
Job Title
💡Note: These update on all of the employee's active cases, but not on cases that are completed, cancelled, or repatriated. So if an employee has one active case and one completed case, a new Cost Center would update the active case only — the completed case stays as it was.