The Cartus integration allows integration for Immigration, Move Management, and Destination Services.
Connecting Cartus to Workia
Click on your Profile icon on the top right corner to open the drop-down menu, hover over "Settings" and click on the Connections setting to open the Connections screen.
On the Connections screen, look for Cartus and click Connect.
Once you have opened the connection settings screen, you will be prompted to input the Supplier Connection Key. Click Connect to proceed with the connection!
š”Note: This connection needs a key. If you do not have one, you can contact [email protected] to request one.
Initiating a Cartus service
Once the connection is successfully established, you can initiate Cartus services directly from your case record.
When initiating a specific service, key details such as employee information, passport data, case specifics, and, if applicable, spouse and dependent details, are mapped and sent to Cartus.
Below is a list of available fields. Mandatory fields are marked with an asterisk (*) and must be completed for the service to work.
Employee
Employee
First Name*
Middle Name
Last Name*
Preferred Name
Marital Status
Gender
Primary Citizenship
Email
Birth Date
Hire Date
Employee ID
System Number
Assignment
Assignment
Policy
Case Type
Relocation Reason
Status
Effective Date
Scheduled End Date
Origin City
Origin State/Province
Origin Country
Origin Job Title
Origin Salary Grade
Destination City
Destination State/Province
Destination Country
Destination Job Title
Destination Salary Grade
Assignment Number
Owner
Assignment Cost Center
Assignment Cost Center
Billing Code
Home Cost Center
Host Cost Center
Other Cost Center
Home Legal Entity
Host Legal Entity
Assignment Mailing Address
Assignment Mailing Address
Address Line 1*
City*
State/Province Code
Postal Code*
Country Code*
Assignment Compensation Salary
Assignment Compensation Salary
Annual Base Pay
Base Pay Currency
Assignment Family Size
Assignment Family Size
Home Family Size
Host Family Size
Spouse/Domestic Partner
Spouse/Domestic Partner
First Name
Middle Name
Last Name
Gender
Citizenship Country Code
Relationship
Birth Date
Status
Documents
Documents
Case Documents
Service Documents
Passport Documents
Dependent Documents
HRIS Integration Updates to Cases
Employee-level fields
Employee-level fields
These live on the employee record itself, not on any individual case
First Name, Middle Name, Last Name
Gender
Marital Status
Employee Number
Date of Birth
Employee Address (Country)
Phone Number
Email
Annual Base Salary, Base Pay Effective Date, Base Pay Currency
Hire Date
Employee Status
Termination Date
š”Note: When HRIS updates one of these, it updates the employee record directly, so the change shows up on all of that employee's cases, regardless of case status.
Case-level fields
Case-level fields
These are tied to the specific case, not the employee as a whole:
Home Legal Entity, Host Legal Entity
Home Cost Center, Host Cost Center
Bonus Amount, Bonus Currency
Job Grade
Job Title
š”Note: These update on all of the employee's active cases, but not on cases that are completed, cancelled, or repatriated. So if an employee has one active case and one completed case, a new Cost Center would update the active case only ā the completed case stays as it was.