As a global leader in enterprise applications and business AI, SAP stands at the nexus of business and technology. For over 50 years, organizations have trusted SAP to bring out their best by uniting business-critical operations spanning finance, procurement, HR, supply chain, and customer experience.
With our SAP integration, you can easily automate and synchronize your records from your SAP system to Workia.
💡Note: Establishing a connection with SAP requires coordinated testing between your IT team and the Workia team to confirm the integration is functioning as expected.
Your IT team will need to provide the necessary technical details to connect to your specific SAP instance (such as endpoints, authentication credentials, and configuration information) and complete any required setup steps within SAP. This may include enabling services, configuring permissions, and supporting network access requirements.
How to connect SAP to Workia?
An initial connection must be established from SAP to begin the integration. To get started, click on your Profile Icon > Settings > Connections. Navigate to the SAP connection and click Connect.
💡 Quick check! An active integration will show a green check mark on the top of the card on the connections screen and an "Enabled" status tag on connection settings indicating that the integration is in use.
Once you have opened the connection settings screen, you will find a list of fields requiring the SAP details needed to connect to the Workia app. An asterisk (*) denotes that it is a mandatory field and must be provided for the integration to work.
Fields required for the connection:
Connection Type*
Authentication Type*
Company ID*
User ID*
Client ID*
Private Key*
Environment*
Application Interface Key
API Server Time zone
After inputting the required details to the connection settings, click on "Connect" to proceed with the integration.
Once connected, you will see the Connection success status appear besides the "Disconnect" button on the lower left corner of the connection settings.
Enabling the SAP connection
In the connection settings screen, click on "Enable" on the upper right of the screen. Select which roles can search and select employees from SAP during move initiation. Users with this permission will be able to pull employee data directly from SAP into Workia.
Your connection with SAP will be active and the Enabled status tag will appear on the upper right corner of the connection settings.
💡Note: Please review role access carefully. Granting this permission may allow users to view sensitive employee data available in SAP, such as compensation or other confidential fields.
What SAP fields are supported?
The table below shows all the available fields that are mapped from SAP to Workia.
SAP | Workia |
First Name | First Name |
Middle Name | Middle Name |
Last Name | Last Name |
Employee Number | Employee Number |
Phone Number | Phone Number |
Birth Date | Birth Date |
Marital Status | Marital Status |
Gender | Gender |
Yearly Base Salary | Base Salary |
Base Pay Currency | Base Salary Currency |
Base Pay Effective Date | Base Salary Effective Date |
Company name | Legal Entity |
Business Unit | Business Unit |
Division | Division |
Department | Cost Center |
How do I disable and/or remove the SAP integration?
Disabling the SAP connection
To disable the connection, go to the SAP connection settings and click on the "Enabled" status tag on the upper right corner of the connection settings.
A modal will appear, click on the "Disable" button to stop the connection from SAP to Workia.
This will stop any updates or changes that rely on this connection, but do note that your SAP account is still connected to Workia!
Removing your Workday connection
To disconnect and remove your SAP account from Workia, click on the "Disconnect" button on the lower left corner of the connection settings.
Do note that in order to use the integration again, you must re-enter your SAP login details on the connection settings.